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Your Office Coach: Supervisor Needs to Step up, be Bold

Date: Thursday, April 03, 2008
By: MARIE G. MCINTYRE, PH.D. -- McClatchy-Tribune News Service, nandotimes.com Original

Q. I manage a group of four women who bicker constantly. They are quick to "cop an attitude" and get defensive about stupid little things.

To make it worse, I recently hired a young, inexperienced secretary who is very rude. When anyone tries to instruct her, she comes back with a smart-mouth response.

I feel like I'm supervising a bunch of tattling 2-year-olds. I wish they would all just shut up, get along, and focus on work.

Sometimes I plan what I'm going to say about these issues, then I chicken out. I know I need a stronger backbone, but I'm not the type of manager who likes dealing with conflict. What should I do?

- Tired Supervisor

A. Having accepted a management position, you must be willing to do management work, which includes resolving performance problems. Otherwise, you're not earning your paycheck.




Get these squabbling children together, tell them you're tired of the drama, and flatly state that they must start acting like professional adults. They don't have to like each other, but they do have to be cooperative and civil. This means no bickering, no tattling, no smart-mouth talk.

Their behavior won't change immediately, so view this as an ongoing project. If people bring trivial complaints, remind them of the standards, then change the subject. When you overhear silly quarrels, nip them in the bud.

If your cheeky new secretary continues to mouth off, coach her privately. Provide examples of her ill-mannered comments, then describe more appropriate responses. Meet with her regularly to assess progress.

If you're too timid for such performance discussions, you should get out of management. Many kind, caring, sensitive folks fail as managers because they aren't willing to do the tough stuff.

But here's the fun part. When you see improvement, reward your newly collaborative group with a staff celebration. If your secretary becomes more tactful, tell her how proud you are. Then quietly pat yourself on the back for having those difficult conversations.

Q. I suffer from throwing temper tantrums at work. Afterward, I feel that I have acted like a spoiled brat. When I enter a situation that I know will spark me off, I tell myself to remain calm, but then I lose control. Is there some technique I can use to stop this?

- Kevin

A. Stifling your anger is only half the battle in preventing a meltdown. You must also identify more mature behaviors to replace the tantrums.

You may find a clue in the pattern of your own reactions. Do you lose it with everyone? Including your boss and upper management?

If you manage to restrain yourself with higher-ups, then you have the ability to maintain control. You're just not making the effort in safer situations. So try to replicate these tactics with other annoying people.

Books and workshops on anger management can provide additional strategies. But if none of this does the trick, consider finding a counselor who specializes in anger issues.

(Marie G. McIntyre is a workplace coach and the author of "Secrets to Winning at Office Politics." Send in questions and get free coaching tips at www.yourofficecoach.com.)
 
 





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